Assistant Facilities Manager
JLL - Atlanta, GA
Position Summary:
OVERVIEW
Directly support the Facility Management team with on-going facility and team-related responsibilities.
ESSENTIAL FUNCTIONS
- Demonstrate confidence, professionalism, responsiveness and exceptional customer service skills
- Use good business judgment when responding to the needs of clients, both internal and external.
- Communicate professionally, in a clear and concise manner and display a professional appearance.
- Assist Facility Manager in management of Client’s leased facilities within region, including direct onsite facility management of 5 location(s) and will expand to 13
- Local client relationship manager with occupants.
- Provide direct or matrix management support to administrative professionals and any third party labor.
- Conduct routine facility inspections and review areas for service with Facility team. Resolve issues related to work order completion.
- Coordinate and schedule preventative maintenance activities.
- Manage building service requests with service providers; confirm proper insurance is in place, provide access, and monitor the repairs.
- Assist in the oversight, development and management of capital and operating expense budgets for all remote facilities in the (market)
- Provide appropriate approval for Corp AP invoices within threshold. Coordinate with vendors to correct discrepancies and ensure timely payment of AP.
- Assist with researching, analyzing and reporting budget variances.
- Helps support facility specific cost savings targets to contribute to the account achieving savings
- Update office occupancy data online
- Coordinate compliance documents for office vendors, contracts, access rights and equipment inventories.
- Manage content on office Connect page.
- Collect and report on Facility Management data.
- Manage employee onboarding requirements including the preparation of employee name signage, assign access cards, assigning phone extensions, emergency procedure documents, information packets, etc.
- Manage office equipment including but not limited to MFD’s, postage machine, AV, kitchen appliances.
- Ensure inventory levels of supplies are kept within expectations.
- Assist Facility Manager with relocation services, office projects preparation and clean up, and occupancy tracking.
- Support emergency preparedness plans of the office including participation or leadership of the emergency team.
- Provide data required for the monthly/quarterly/annual reporting appropriate for the client
- Assist in management and monitoring of office safety and security including access control, parking access where applicable and meeting ADA/Federal/OSHA standards.
- Understand job responsibilities of 3rd party labor, receptionist, admin, and FC in order to provide support to those roles when necessary.
- Assist Facility Manager with tactical planning for the regional facilities team’s goals and objectives
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 51936BR
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Posted: 30+ days ago
