Brokerage Assistant
JLL - Atlanta, GA
Position Summary:
SUMMARY
We are seeking a Brokerage Assistant to join our professional and successful team in Buckhead. Every day will be different in this role and we will engage a successful candidate in a well-rounded list of contributions for the team which will include: marketing, research, analysis, operational and administrative functions for the business. Primary responsibilities will be to provide comprehensive administrative support to a group of Office Tenant Representation brokers.
The successful candidate is self-motivated to deliver on a variety of fronts with best in class results to our brokers and clients. We are seeking a personable and highly motivated teammate who brings a keen detail-orientation to work in a fast-paced, collaborative and entrepreneurial sales environment.
The Brokerage Assistant is a member of a fast-paced, client-focused team committed to winning, innovations, and excellence.
ESSENTIAL FUNCTIONS
- Provide multifaceted support to the sales team that accurately reflects the direction provided and the needs of the pursuit.
- Perform market research and trend analysis, as requested.
- Maintain required competencies around all required software including, but not limited to, Adobe Creative Cloud (includes InDesign, Photoshop, Dreamweaver, Illustrator, Adobe Acrobat Pro), Microsoft Office suite, CoStar, Google Earth, CRM, and others as required.
- Leverage templates to create proposals, ranging from standard form pitches to larger, more intensive proposals on behalf of external clients.
- Engage marketing resources when necessary to create marketing deliverables, such as, case studies, proposals, RFPs, client presentations, custom property marketing, etc. acting as a project manager during the process through edits from start to finish.
- Prepare and execute expense reports on a regular and timely basis.
- Some financial modeling and analysis, ideal.
- Perform lease administration work on behalf of sales team for key clients.
- Submit check requests for the team to Corporate Accounts Payable Department.
- Contact internal and external resources for information.
- Assist team with preparing and updating client-specific reports.
- Perform final reviews of all externally-focused deliverables for the team ensuring best in class work with no errors or omissions.
- Maintain company databases to track prospects, clients and deal information.
- Leverage industry and firm systems and subscriptions for research projects as assigned, including gathering building/contact/industry information for map layers, presentations, and proposals.
- Draft and deliver written communications that establish immediate credibility for self and team.
- Plan, oversee and assist with broker events. Oversee entire process from creation of invitations, coordinating with local vendors, marketing deliverables for event, recap of event, etc.
- Perform ad hoc administrative functions that support the business and revenue generation within the sales team.
- Assert discretion and professionalism when given access to confidential and/or private information.
EDUCATION AND EXPERIENCE
- Bachelor’s degree or commensurate experience.
- 2 years of experience in a professional company environment.
- Commercial Real Estate experience and/or marketing background ideal.
KNOWLEDGE, SKILLS, AND ABILITIE
- Working knowledge or experience with Adobe Creative Cloud (includes InDesign, Photoshop, Dreamweaver, Illustrator, Adobe Acrobat Pro), preferred
- Advanced proficiency with Microsoft Excel, PowerPoint and Word software
- Strong time management skills and ability to work independently and within a team environment
- Professional demeanor and presentation
- Database development and maintenance skills
- Ability to learn new mapping, graphics or industry specific software
- Ability to work within a fast-paced, dynamic environment
- Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly and accurately
- Detail-orientation in planning and proofing
- Positive, winning attitude
- Willingness to learn
- Self-starter with aptitude to successfully balance multiple priorities
- Prioritize workload appropriately to meet competing deadlines and multiple stakeholders.
Posted: 30+ days ago
