Facility Coordinator

JLL - Atlanta, GA

Position Summary:

Job Title	Facility Coordinator
Department	IFM on Demand
Reporting Relationship	Account Lead
Duties and responsibilities	Performing day-to-day oversight/monitoring of work order completion and follow-up with service provider and client Manage/coordinate service providers Ensure all site management and operation practices are in compliance with company and client standards. Cultivate and maintain a positive working relationship with client representatives (JLL or external) and service providers. Managing third party COIs and landlord related issues    Coordinate and provide overall performance reporting    Responsible for maintenance and upkeep of the front office, reception area and all meeting & conference rooms in the client area – the areas to be clean and presentable at all times. Ensure compliance of regulations / requirements of client    Assist with employee on-boarding tasks    Assist with responses to Customer Audits    Complete and update reports and various records (ie, seating charts and security forms)    Assist with “clean desk” inspections    Provide assistance in general administrative activities and any other duties as assigned by the Account Lead    Receive invoices and code appropriately, with submission to approvers for processing.    Track invoice through payment process to ensure timely payment to service providers.    Office supply and Coffee/Vending ordering and stocking.    Assist with completion of presentations for leadership meetings, e.g. PowerPoint presentation for Town Halls    Organize and drive Employee Action Committee (EAC)    Assist with record coordination with the guidance of the client    Additional tasks as needed to support the business.
Required Qualifications & Experience                                           KEY PERFORMANCE MEASURES	At least 2 to 3 years in similar role is required Minimum twelve (12) months experience in a corporate environment Prior experience in facilities, property management, hospitality or related field preferred Must present a professional and friendly corporate image to clients Confidently interact with all levels of the organization from Head of Department to Cleaning contractors Ability to interact well within a team and learn new systems quickly Present a professional and friendly corporate image to associates, customers and vendors Customer focused with assertive and self-confident personality. Solid knowledge in Microsoft office suite, inclusive of Excel, PowerPoint, Word and Outlook. Ability to multi-task in a priority changing environment Basic knowledge of building repair and maintenance Attention to detail Strong organizational and analytical skills; problem solving ability Self-starter and team player Proven record of excellent internal and external customer service Communicate professionally in a clear and concise manner (verbal and written)  Flexibility with working hours       Client Satisfaction Achievement of KPI Targets

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Posted: 30+ days ago

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