Facility Coordinator
JLL - Duluth, GA
Position Summary:
We are currently seeking a Facility Coordinator to join our team in Duluth, GA.
RESPONSIBILITIES:
The Facility Coordinator directly supports the Facility Manager with on-going facility and team-related responsibilities, including, but not limited to:
- Assist with budgetary requests, analysis and reporting.
- Act as a liaison to Jones Lang LaSalle finance team and other account team members.
- Assist with researching, analyzing and reporting budget variances.
- Work with team members to identify and respond to any financial or budgeting related issues.
- Helps support facility specific cost savings targets to contribute to the account achieving significant savings.
- Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits.
- Assist Facility Manager with tactical planning for the regional facilities team’s goals and objectives.
- Provides support for guests, visitors and employees at client locations.
- Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers.
- Coordinates special events in support of client or Jones Lang LaSalle.
- Provides support for meetings and conference room reservations, as needed and directed.
- Assists with the coordination and scheduling of maintenance activities.
- Assists management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.
- Provides facility specific assistance to the project management team as needed or requested.
- Acts as an interface with client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism.
- Ensures appropriate follow up with customers and vendors regarding purchase order creation and vendor payment.
- Manages financial reports of goods receipts and vendor invoicing to ensure prompt and efficient pay cycles to vendor partners.
- Assist vendor partners to ensure accurate and timely invoicing.
- Manage monthly accrual process.
- Seeks to continuously improve processes, systems and overall client satisfaction.
- Provides direction / information to vendors, facilities staff and service providers as required to ensure excellent coordination / execution of work within client environment with minimal disruption, as needed.
- Manage move, add change process (MAC) by utilizing a CAFM system.
- E1 Financial system knowledge is a plus.
- AutoCAD experience is a plus.
- High school diploma or G.E.D. equivalent is required.
- An undergraduate degree, Associate’s or Bachelor’s, in a related field of study or concentration from an accredited institution, university or college is preferred.
- Superior customer service skills and orientation.
- Ability to maintain professionalism at all times under stressful situations.
- Ability to plan and manage work under time constraints.
- Ability to multitask and work without direct supervision.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Project and Outlook).
- Possess strong written, verbal and people skills.
- Strong organizational skills and collaborative style needed.
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 46054BR.
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Posted: 30+ days ago
